LOCAL ELECTION

Attention 9/14/2020

A Notice of Election / Nominations will be posted in the Month of August on the official Local’s Website. This was posted on August 10, 2020… cwalocal3645.org.  You may be nominated; self nominate or send a request of nomination to the Election chair.

Due to COVID 19, there will be no meeting to nominate in person, you may send a request to nominate to [email protected] or send a certified letter to nominate to:

Election Chair for 3645

PO Box 240828

Charlotte, NC 28224

 

 1. The Candidates for Local Officers and Executive Board shall be announced at the

scheduled membership meeting in the month of September.

Due to COVID 19, there will be no meeting announce the candidates in person. After contacting the candidates for acceptance, their names and positions will be posted on the website by the election committee.

 

2. If there is only one (1) nominee for any position, the nominee shall be

elected by acclamation.

 

3.Write-in votes are not permitted.

4. Elections shall be conducted by electronic voting (BallotPoint, just like last election) method and instructions will be sent U.S Mail in the month of October (just like last election) with ballots being mailed to the last known address of each member in good standing. The members shall be responsible for maintaining their address to the Local.

5. The election ballots shall be mailed to the members after the close of nominations and shall be counted by the end of November. (By BallotPoint, electronically)

6. The Local Executive Board shall take office on the 1st day of December.

 7. Run-off elections, if necessary, shall be held in December.

This information and timeline will be posted on its official date …. 9/15/2020 

Any questions, email the election committee at [email protected] to receive a prompt response.

September 15, 2020

 

To:      ALL CWA LOCAL 3645 MEMBERS

 

RE:      NOMINATIONS AND ELECTIONS FOR OFFICERS OF CWA LOCAL 3645

 

Good Day Members!

 

Local Officer Elections will be held this September thru November and will be conducted by an Electronic ballot.  This election will be for a (3) year term starting December 1, 2020 and ending on November 30, 2023. 

 

CWA members in good standing who would like to run for Local Office need to submit a nominating petition to: Election Committee, PO Box 240828, Charlotte, NC 28223 or emailed to [email protected].

 

There are 9 positions on the Executive Board of CWA Local 3645.  The positions for nominations are listed below:

 

•    President

•.   Executive Vice President

•    Vice President

•    Secretary-Treasurer

•    5 Area Representatives

 

You can only be nominated for one (1) position on the Executive Board.  However, you can be both a Local Officer and a Steward or Chief Steward at your station.

 

Nominations shall be made by U.S. Certified mail.  Nominations have to be received no later than 4pm on Friday, September 25 by the CWA Local 3645 Election Committee at the address below:

 

            CWA Local 3645 Election Committee

PO Box 240828

Charlotte, NC. 28324

 

After the nominations are submitted, the Local 3645 Election Committee will review the petitions and make sure everyone is in good standing.  The members of the Local 3645 Election Committee are:

           

            Arturah Givens (Artie), Chairperson (CLT)

 

            Cheranitha Kelly-Sims (GSP)

           

            Gayle Fesperman (GSP)

           

            Jaena Howey (CLT – alternate)

 

2020 Election Time Line:    

 

 

Sept 25, 2020              Nominations must be received by election committee at the CWA Local 3645 Election Committee, PO Box 240828, Charlotte, NC 28224 or by email   [email protected]no later than 4:00 p.m. EST

 

Sept 28, 2020              All candidates that accept nominations will meet via e-conference call (due to COVID 19) at 7pm.  If candidates accept the nomination the Election Committee will give out “Election Campaign Rules and Entitlements”. 

The committee will be able to answer questions or concerns at this time.

If you cannot participate in the e-conference call, an e-mail verification to [email protected] by 4:00 p.m. EST needs to be sent.    

 

Oct. 1, 2020                Request for labels by candidates must be emailed to Artie Givens at

[email protected] by 12:00 p.m. EST.  Requests must be specific to the Area for which the labels are requested.

 

The candidate may submit a campaign flyer to be posted on the CWA Local 3645 website. Once approved by the Election Committee Flyers will be posted. Flyers must be delivered to the Election Committee at [email protected] by 12:00 p.m. EST. Flyers will be subject to approval to be posted on the website.

 

Oct. 9, 2020                Each Candidate will be limited to a flyer to uploaded to the official website. Flyers will also be emailed out via the Local Agent email list. Please submit to the Committee in an electronic format by 12:00 p.m. EST on this date. 

 

Oct 19, 2020               Ballots mailed out.

 

Nov 23, 2020              Members not in receipt of a ballot must contact Artie Givens via email [email protected] no later than 3:30 p.m. EST in order to vote.

 

Nov. 23, 2020             Voting closes at 4:00 p.m. EST.

 

Nov. 23, 2020             Tentative Certification of results of the election

 

Nov. 30 to Dec. 14     If needed voting for Runoff Election will be held Nov. 30 to Dec. 14

 

Dec. 1, 2020                Officers takes office (unless runoff – officers take office Jan. 4, 2021)

 

Nominating Petition for CWA Local 3645 2020 Elections

 

I,  _____________________________________________,

being member in good standing, of CWA Local 3645, do hereby nominate:

 

Employee: ___________________________________Emp # ___________

 

Station Location: _________ Contact Phone: _________________________

 

Email (personal) ________________________________________________

 

For the position of:

______ President                                ______ Secretary-Treasurer

 

______ Executive Vice President      ______ Area Representative                        

______ Vice President                      

 

 

Nominator: __________________________ Emp #: _________ Station: _______

 

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I, _______________________________, being a member in good standing

 

of CWA Local 3645, due hereby accept the nomination for the position of:

 

_______________________________________  Employee #: ___________

 

Nominee’s Acceptance Signature___________________________________

 

 

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Received by Election Committee Official: _________________________________

 

Please mail a copy of the petition or email to: [email protected] or

CWA Local 3645 Election Committee PO Box 240828, Charlotte, NC 28224

All nominations must be received by 4 P.M. EST Thursday, September 25, 2020

Here are the Job Duties of the positions currently up for Election.

          JOB DUTIES OF A LOCAL PRESIDENT

The President is on call 24 Hours a day and 7 days a week. Volunteer hours will often exceed 50-60 hours per week and includes Saturdays, Sundays, and Holidays.

  • Lead local
  • Perform all duties as required by the CWA Constitution and Local Bylaws
  • Set specific goals and action plan for the year with input from other officers
  • Approve a budget in consultation with other officers, which supports and reflects specific goals for the year
  • Develop new leadership within Local
  • Operate as a member of a team as well as lead that team
  • Assume direct responsibility for internal and external organizing
  • Get members involved in union – grow Stewards and Activists
  • Involve other officers in Local decision-making
  • Share information with other officers
  • Provide communication link between members and international
  • Execute all Local programs as established by the membership
  • Represent Local to employer, community leaders and media
  • Have working knowledge of contracts(s) – check with Staff for interpretations
  • Supervise collective bargaining as needed
  • Supervise all grievances with grievance coordinator
  • Reach out to allies and create partnerships
  • Support work of all officers and committees
  • Plan and chair membership meetings and Executive Board meetings
  • Make worksite visits
  • Approve expenditures
  • Juggle all these tasks because you are responsible for the operation of the Local
  • Delegate some of the responsibility throughout the Local
  • Support for positions when there is lack of participation
  • Maintain the Local – this is a business so you have to make sure it is operating as such by making sure to communicate with Sec/Treasurer
  • Verifying and making sure all payments are correct before signing off on vouchers and payment.

LOCAL 3645 DUTIES OF EXECUTIVE VICE PRESIDENT

Executive Vice President for Local 3645 is a volunteer position and It is unpaid. The 22 airports that Local 3645 are responsible for are open 24 hours a day 7 days a week. The Executive vice president is on call 24 Hours a day and 7 days a week. Volunteer hours will often exceed 50-60 hours per week and includes Saturdays, Sundays, and Holidays.

A. The Executive Vice-President shall work under the direction of the Local President and shall perform such duties as assigned by the Local President, the Local Executive Board, and the Local.

B. The Executive Vice-President shall assume the duties of the President in his/her absence.    Executive Vice president works under the direction of the local president.  the Local Executive Board, and the Local.

C. Over sees the 5 Area Representatives and ensures the Area Representatives are servicing the membership and Stewards in the stations they are responsible for. Also ensuring the Area Representatives are the first point of contact for stewards in our 21 field stations. Which includes all updates and important union information is available to Area Representatives so that Union Boards, Stewards and membership are updated during their station visits.

-Responsible for assisting the Area Representatives in conflict resolution in the 21 field stations that arise from contract interpretation, unfair disciplinary actions, safety, work place conditions and related work environment issues that are governed and regulated by contract, Policy and Procedures, Handbook, EGOM, OSHA and any other government agency.

C. Responsible for assisting the Vice President in conflict resolution in the 21 field stations and CLT that arise from contract interpretation, unfair disciplinary actions, safety, work place conditions and related work environment issues that are governed and regulated by contract, Policy and Procedures, Handbook, EGOM, OSHA and any other government agency.

D. Required to conduct regular station visits to all 21 stations and CLT to ensure the Members and Stewards have regular contact with the Union officers.

E. Required to attend Biannual meetings in all 22 stations with Station Managers and management team to ensure a Positive and Productive relationship between the Union and management. Also address, solve and come up with creative ways to address any current and future issues or conflicts that come up in the workplace. 

F. Required to attend Local station meeting if requested by station management, steward and or membership in 22 stations.

G. Responsible for maintaining the Official Union Website. Which includes ensuring all information is current and up to date for the membership.

H. Required to sit on Bimonthly System Board Hearings as a Union Board member.

I. Required to attend CLT Department Head Meetings.

J. Responsible for ensuring quarterly members meetings are scheduled and held.

K. Required to attend Biannual leadership meeting between Piedmont Executive Leadership team and CWA Executive Leadership team.

L Required to attend CWA National convention meetings.

M. Required to attend CWA District 3 meetings

N Required to attend CWA District 3 Leadership Meetings.

O. Responsible for assisting in all New Hires Union Orientations.

P. Responsible to assist ensuring all Union Boards in CLT are current and up to date.

Q, required to represent agents in the serving of correctives if other representatives are not available, and event cannot be rescheduled.

R. Required to represent agents in the step 1 grievance hearings if other union representatives are not available, and event cannot be rescheduled.

S. Required to represent agents in System Board if other union representatives are not available, and event cannot be rescheduled both discipline and contractual.

T. Required to assist in planning, implementation and teaching the annul Shop Steward Leadership training.

U. Required to have a general working knowledge of Collective bargaining agreement in order to assist with any issues arising from contract questions, explanation , clarification from members and management.

V/ Required to have a general working knowledge of the Piedmont policies and procedures, Handbook.

W. Required to have a general working knowledge of Piedmont customer service (Gate) duties, and associated manuals.

X. Required to have a general working knowledge of Piedmont customer service (ramp) duties/functions and associated manuals.

This preceding list is not all encompassing of all Job responsibilities of the Executive Vice President for Local 3645. It is a meant to highlight the major duties and responsibilities.

LOCAL 3645 DUTIES OF  VICE PRESIDENT

Vice President for Local 3645 is a volunteer position and It is unpaid. The 22 airports that Local 3645 are responsible for are open 24 hours a day 7 days a week. The Vice president is on call 24 Hours a day and 7 days a week. Volunteer hours will often exceed 40 hours per week and includes Saturdays, Sundays, and Holidays.

A. The Vice-President shall work under the direction of the Local President and shall perform such duties as assigned by the Local President, the Local Executive Board, and the Local.

B. The Vice-President shall assume the duties of the President if Executive Vice President can not for any reason. Vice president works under the direction of the local president.  the Local Executive Board, and the Local.

C The Vice President serves as the Grievance Coordinator for Local 3645.

Grievance Coordinator must be well versed on the CBA!

Responsibilities include but are not limited to

1.Scheduling of grievances in CLT

2. Scheduling of all System Boards.

3. Sending all System board agendas to the company by the contractually required due dates.

4.  All scheduling is done by email, so the coordinator must be skilled with keeping up with timelines. Coordinator also assigns the board members for the system board of adjustment.

-Responsible for assisting the Area Representatives in conflict resolution in the 21 field stations that arise from contract interpretation, unfair disciplinary actions, safety, work place conditions and related work environment issues that are governed and regulated by contract, Policy and Procedures, Handbook, EGOM, OSHA and any other government agency.

D. Required to conduct regular station visits to all 21 stations and CLT to ensure the Members and Stewards have regular contact with the Union officers.

E. Required to sit on Bimonthly System Board Hearings as a Union Board member.

F. Required to attend CLT Department Head Meetings.

G.  Required to attend Biannual leadership meeting between Piedmont Executive Leadership team and CWA Executive Leadership team.

H. Required to attend CWA National convention meetings.

I. Required to attend CWA District 3 meetings

J. Required to attend CWA District 3 Leadership Meetings.

K. required to represent agents in the serving of correctives if other representatives are not available, and event cannot be rescheduled.

L. Required to represent agents in the step 1 grievance hearings if other union representatives are not available, and event cannot be rescheduled.

M. Required to represent agents in System Board if other union representatives are not available, and event cannot be rescheduled both discipline and contractual.

N. Required to assist in planning, implementation and teaching the annul Shop Steward Leadership training.

O. Required to have a general working knowledge of Collective bargaining agreement in order to assist with any issues arising from contract questions, explanation, clarification from members and management.

P. Required to have a general working knowledge of the Piedmont policies and procedures, Handbook.

Q. Required to have a general working knowledge of Piedmont customer service (Gate) duties, and associated manuals.

R. Required to have a general working knowledge of Piedmont customer service (ramp) duties/functions and associated manuals.

This preceding list is not all encompassing of all Job responsibilities of the Vice President for Local 3645. It is a meant to highlight the major duties and responsibilities.

G.  Required to attend Biannual leadership meeting between Piedmont Executive Leadership team and CWA Executive Leadership team.

H. Required to attend CWA National convention meetings.

I. Required to attend CWA District 3 meetings

J. Required to attend CWA District 3 Leadership Meetings.

K. required to represent agents in the serving of correctives if other representatives are not available, and event cannot be rescheduled.

L. Required to represent agents in the step 1 grievance hearings if other union representatives are not available, and event cannot be rescheduled.

M. Required to represent agents in System Board if other union representatives are not available, and event cannot be rescheduled both discipline and contractual.

N. Required to assist in planning, implementation and teaching the annul Shop Steward Leadership training.

O. Required to have a general working knowledge of Collective bargaining agreement in order to assist with any issues arising from contract questions, explanation, clarification from members and management.

P. Required to have a general working knowledge of the Piedmont policies and procedures, Handbook.

Q. Required to have a general working knowledge of Piedmont customer service (Gate) duties, and associated manuals.

R. Required to have a general working knowledge of Piedmont customer service (ramp) duties/functions and associated manuals.

This preceding list is not all encompassing of all Job responsibilities of the Vice President for Local 3645. It is a meant to highlight the major duties and responsibilities.

RESPONSIBILITIES OF THE SECRETARY/TREASURER

 

SECRETARY/TREASURER for Local 3645 is a volunteer position and It is unpaid. The 22 airports that Local 3645 are responsible for are open 24 hours a day 7 days a week.

  • Provide a communication link between members and the Local officers
  • Perform all duties as required by the CWA Constitution and Local Bylaws
  • Maintain a current record of Local membership
  • Record minutes of all Local meetings
  • Maintain Files:

-       Membership

-       Reports

-       Correspondence

  • Furnish international and District with proper records and reports as required
  • Handle correspondence
  • Share responsibility for internal and external organizing
  • Make worksite visits
  • Inform President and (Executive) Vice-President of changes in international and/or District procedures
  • Remind President of Items for agendas of meetings
  • Cooperate with other officers in furnishing proper reports to government
  • Become involved in Local decision-making processes
  • Work as a member of the Local Officers team
  • Treasurer duties are to verify that all expenses have been properly authorized
  • Verify that there is adequate documentation of expenses on file
  • Ensure that all expenditures are explained
  • Makes sure all information financially is discussed with the accountant to make sure the books are accurate
  • Make sure the Local is carrying out duties that comply with Federal, CWA Constitution, Local Bylaws and Union and Local policies.

Local 3645 Area Representative responsibilities and Duties

Area Representative for Local 3645 is a volunteer position and It is unpaid. The 4/5 airports that the Area Representative are responsible for are open 24 hours a day 7 days a week. Area Representatives are on call 24 Hours a day and 7 days a week. Volunteer hours can exceed 30 hours per week and includes Saturdays, Sundays, and Holidays.

  1. The Area Representative are the first point of contact between all stewards in a station in their prospective 4 or 5 stations. The Area Representative serves as a resource for Union information updates and able to answer all questions concerning union matters for all of the stewards in all the stations in their prospective Area.  This means that Area Repetitive should know and be familiar with all aspects of

A) The CBA between Piedmont and CWA

B) Piedmont Policy and Procedures

C) Piedmont Handbook

D) EGOM (Preferably)

  1. The Area Representative is the next person in the chain of command that the steward escalates all work place, safety, contractual, discipline and job performance issues to if the steward in the station is unsuccessful in achieving an acceptable resolution.
  2. The Area Representative must be familiar with field station operations and procedures. This also will include station and/ or regional rules.
  3. The Area Representative also must be proficient in both CWA and PIEDMONT general practices as it relates to established protocol for resolution of conflicts that arise from work place, safety, contractual, discipline and job performance issues.
  4. The Area Representatives has a direct and ongoing relationship with Station managers and the general station management team. This means that communication, intrapersonal, people and general professional demeanor is required. This is especially essential as it pertains to the resolution of any and all conflicts that may arise from work place, safety, contractual, discipline and job performance issues.
  5. The Area Representative also is the direct point of contact in any station in their area in which a steward is not present for a variety of reason including vacancy and removal. 
  6. The Area Representative serves as the steward in the above-mentioned stations.

The Area Representative duties in this capacity includes but is not limited to :

1.        Represent: Represent all members in investigatory, disciplinary and non-disciplinary meetings (Agents should not go to the office without a steward) Help agent write statement if necessary.

2.        Help: Help members write a grievance after the meeting. (If there is discipline or contract disagreement)

3.        Serve: Turn one copy of the grievance into managements’ office and one into the office of CWA Local 3645.

4.        Communicate: Communicate with the company and get updates on investigations.

5.        Report: Report to hearings and report the outcome to the member.

Area Representative Additional obligations and Responsibilities

Area Representatives are responsible for conducting regular station visits to all the stations in their perspective Areas.

Area Representatives are responsible for regular interaction and communication with steward and members in the stations in their Area.

Area Representatives are responsible for preparing and submitting a report to the President and officers. This report is posted in the Locals office for review and inspection of members, DOL, CWA district and National representatives.

 

Click on the link below to download and print nomination form